coaching resignation letter

Are you planning to resign from your coaching position? Whether you’re pursuing a new opportunity, taking a break, or simply moving on from coaching, it’s essential to craft a well-written resignation letter. A resignation letter serves as a formal notice to your employer, expressing your decision to leave and ensuring a smooth transition process. In this article, we will guide you through the process of writing an effective coaching resignation letter, provide important dos and don’ts, offer formatting tips, and share sample resignation letters for your reference.

Learn how to write a professional coaching resignation letter, including crucial tips, examples, and proper formatting techniques. Ensure a respectful and smooth transition with our comprehensive guide.

What To Include in a Coaching Resignation Letter

When crafting your coaching resignation letter, keep in mind that it should be concise, clear, and professional. Here are the key elements to include:

  1. Salutation: Begin your letter with a polite salutation, addressing your supervisor or the relevant person by name.
  2. Statement of Intent: Clearly state in the opening paragraph that you are resigning from your coaching position. Mention the specific date of resignation to provide clarity.
  3. Reason for Resignation (Optional): While it’s not necessary to include a detailed explanation, you can briefly mention a positive aspect that motivated your decision, such as personal growth opportunities or pursuing a new career path.
  4. Express Appreciation: Express gratitude for the opportunity to work as a coach and the support provided during your tenure. Highlight any specific accomplishments or positive experiences.
  5. Offer Assistance: Offer your assistance in ensuring a smooth transition. This may include providing guidance to your successor or completing any pending tasks.
  6. Closing: Conclude your letter on a positive note, expressing well wishes for the organization’s continued success. Sign off with your name and contact information.

What Not to Include in Your Coaching Resignation Letter

While writing your coaching resignation letter, there are certain things you should avoid:

  1. Negative Remarks: Refrain from including negative comments or complaints about the organization, colleagues, or specific incidents. Keep the tone positive and professional.
  2. Personal Grievances: Avoid discussing personal grievances or conflicts in your resignation letter. It’s best to address such matters through the appropriate channels, such as HR or your supervisor.
  3. Overly Detailed Explanation: Keep the letter concise and to the point. Avoid lengthy explanations or unnecessary details regarding your decision to resign.
  4. Criticism of Policies: Even if you disagree with certain policies or practices, avoid criticizing them in your resignation letter. Stay focused on expressing gratitude and maintaining a positive tone.
  5. Unprofessional Language: Use professional and respectful language throughout the letter. Avoid slang, jargon, or casual expressions.

How To Format a Coaching Resignation Letter

Follow these formatting guidelines to ensure your coaching resignation letter looks professional:

  1. Use a professional letterhead: If you have a coaching letterhead, use it. If not, provide your name, address, phone number, and email address aligned to the right side of the page.
  2. Date and recipient information: Include the date of writing, followed by the recipient’s name, job title, company name, and address aligned to the left side of the page.
  3. Subject line: Optionally, add a subject line mentioning the purpose of the letter, such as “Resignation Letter – [Your Name].”
  4. Font and size: Use a professional font like Arial, Calibri or Times New Roman with a font size of 11 or 12. Maintain a uniform font size throughout the letter.
  5. Paragraph structure: Keep paragraphs short, with a double space between each paragraph. Use a justified alignment for the entire letter.
  6. Signature: End the letter with a closing statement (such as “Sincerely” or “Best Regards”) followed by your typed full name. Leave space for your handwritten signature above your typed name.

Coaching Resignation Letter Samples

Here are two sample resignation letters for coaching positions. You can customize these templates based on your specific situation:

coaching resignation letter

Printed Resignation Letter Sample

[Your Name]
[Your Address]
[City, State, Zip Code]
[Phone Number]
[Email Address]

[Recipient’s Name]
[Recipient’s Job Title]
[Company or Organization Name]
[Company or Organization Address]

Dear [Recipient’s Name],

I am writing to resign from my coaching position at [Company/Organization Name], effective [Resignation Date]. It was not an easy decision, but after careful consideration, I have decided to pursue new opportunities in my coaching career.

I want to express my gratitude for the support, guidance, and opportunities provided during my time with [Company/Organization Name]. It has been a pleasure working with a team so dedicated to fostering growth and development in our athletes.

I am committed to ensuring a smooth transition and will gladly assist in any way possible. Please let me know how I can help during this period, including providing guidance to my successor or completing any pending tasks.

Thank you again for the invaluable experience and support. I believe that [Company/Organization Name] will continue to thrive and achieve great success in the future.


[Your Name]

Email Resignation Letter Example

Subject: Coaching Resignation – [Your Name]

Dear [Recipient’s Name],

I hope this email finds you well. I am writing to formally resign from my coaching position at [Company/Organization Name], effective [Resignation Date]. While it’s difficult to put my thoughts into words, I have decided to explore new opportunities within my coaching career.

I want to take this opportunity to express my sincere appreciation for the trust, guidance, and support provided to me during my tenure at [Company/Organization Name]. It has been an honor working alongside such a passionate and dedicated team.

Rest assured, I am committed to making this transition as smooth as possible. If there are any tasks or responsibilities that require my assistance during this period, please let me know, and I will be happy to help in any way I can.

I want to thank you once again for the incredible experience and opportunities afforded to me. I have no doubt that [Company/Organization Name] will continue to thrive, and I wish everyone success in their endeavors.

Best Regards,

[Your Name]

Key Takeaways

Writing a coaching resignation letter can be a straightforward process with these key takeaways:

  • Keep the letter concise, professional, and positive.
  • Express gratitude for the opportunity and support provided.
  • Offer assistance in ensuring a smooth transition.
  • Avoid negative remarks, personal grievances, and unprofessional language.
  • Format the letter professionally and double-check for correct spelling and grammar.

Frequently Asked Questions:

Q1. Can I express the reason for leaving in my coaching resignation letter?

The decision to express the reason for leaving in your coaching resignation letter is entirely up to you. While it is not necessary, you can choose to briefly mention a positive aspect that motivated your decision, such as personal growth opportunities or pursuing a new career path. However, it is important to keep in mind that the focus of the letter should be on expressing gratitude and maintaining a professional tone.

Q2. Should I discuss conflicts or personal grievances in my resignation letter?

No, it is not recommended to discuss conflicts or personal grievances in your coaching resignation letter. It is best to address any conflicts or grievances through the appropriate channels, such as speaking with HR or your supervisor. The purpose of the resignation letter is to maintain a positive tone and avoid criticizing others or specific incidents.

Q3. Can I use a resignation email instead of a printed letter?

Yes, using a resignation email instead of a printed letter is acceptable in today’s digital age. When writing a resignation email, ensure that it includes all the necessary elements, such as a polite salutation, a clear statement of intent to resign, expressions of gratitude, and an offer of assistance during the transition period. The same guidelines for professionalism and positive tone apply to emails as well.

Q4. How should I sign off my coaching resignation letter?

When signing off your coaching resignation letter, you can use phrases such as “Sincerely,” “Best Regards,” or “Yours Faithfully.” It is also important to leave space for your handwritten signature above your typed name, adding a personal touch to the letter.

Q5. Is it necessary to offer assistance during the transition period?

Offering assistance during the transition period is considered a professional courtesy. It shows your commitment to ensuring a smooth handover and demonstrates your dedication to the organization. You can offer to provide guidance to your successor, complete any pending tasks, or assist in any other way that contributes to a seamless transition. However, the level of assistance you offer may vary depending on your specific situation and the expectations of your employer.


Writing a well-crafted coaching resignation letter is an important step in leaving your coaching position with professionalism and integrity. By following the guidelines and tips provided in this article, you can ensure a respectful transition and maintain positive relationships within your organization. Remember to express gratitude, avoid negativity, and offer assistance, ultimately leaving a lasting impression on your colleagues and superiors.

Published by Sarah Samson

Sarah Samson is a professional career advisor and resume expert. She specializes in helping recent college graduates and mid-career professionals improve their resumes and format them for the modern job market. In addition, she has also been a contributor to several online publications.

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