Data Entry Clerks are the managers of written information and use data entry devices for entering the data and information into computer systems. This data entry clerk job description would help you to understand the requirements for getting into their field of work.

Data entry clerks match and compare the data entered into the computer with the sources from where it is taken. They verify and make amendments and changes in the misrepresented data to the system. These include sorting, organization, and verification with an accuracy of data to be entered. Data entry clerks maintain the record of the works completed.

They are mostly managing data and documents to be prepared and printed. They are mostly working in office settings, hospitals, government, and nongovernment organizations. A Data entry clerk is also called an information processing associate who has the responsibility for the development of new processes, creating a more advanced or functional database, or training data entry analyst’s newcomers.

Qualification and Skills Required

Skills required by these data entry clerk:

Training and Education requirement for data entry clerk and information processing specialists are very less. Most data entry clerks have high school diploma or qualified with bachelor degree. College students, take the position as a data entry clerk as their part time job, or a summer internship experience  because it gives exposure of  professional experience and connection for employment for advanced positions.

Getting a job successfully and does it well  require some skills with computer. Data entry clerks should know to work with the databases; Examples are Microsoft Excel or Microsoft Access. In some states and situations, a data entry job seeker needs to appear for the test where they enter information into a sample databases. Further are reviewed based on both speed and accuracy.

Some Features are enlisted here for the data entry clerk post:-


  •  High school certificate is necessary for the designation.
  • A bachelor’s degree will be helpful for advancement and future career.
  • Certification of courses from various institutes.


  • Job experience is not much considered.
  • Organizations give preference for them who have 3-6 months of work experience.

Below given are the skills which are required to become a data entry clerk:

  • Verbal and in written Communication skills.
  • Technical skills.
  • Organizational skills are needed for efficient data entry clerk.
  • Knowledge of encoding, Decoding and data entry is needed.
  • Fast typing skills are needed.
  • Perfect editing skill is required.
  • Remarkable interpersonal and customer services skill is necessary.
  • Analytical skills of a person are the other necessity for this post.
  • Skills for operating of various database systems are required.
  • Work independent or with team.
  • Proof reading skills are needed for this job.

Job prospects

Scope for Data Entry Clerks can be in following horizons:-

  • Making a career in data entry procedures
  • Work with the operating systems.
  • Entry-level job it provides a chance to individuals those with lower educational qualification.
  • Schools, Colleges, and Law firms have a requirement for data entry clerks.

Published by Sarah Samson

Sarah Samson is a professional career advisor and resume expert. She specializes in helping recent college graduates and mid-career professionals improve their resumes and format them for the modern job market. In addition, she has also been a contributor to several online publications.

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