Resignation letter template

A resignation letter is a formal letter of notice of resignation, typically in lieu of a termination notice which does not include the word “resignation”. A resignation letter is often used when an employee resigns from their job where they are owed severance payments.

Resignation is a part of life. It is not easy for most of us to fill out a resignation letter. This document has never been easy and if you are looking for resignation letter templates, there are plenty of them on the internet that can help you during writing your letter. You can choose to be creative in such a letter and show the real you. It helps you to find out the reason behind your resignation and if there is any need for further discussion.

The letter should never be rushed. You may spend hours thinking about it and then take some time to write it down. It is easy to see that there are numerous people who are looking forward to resignation letters templates online irrespective of their experience, age, and present organization they belong to.

1. Resignation letter template example:

To,
The HR Manager,
XXX Inc.

Subject: Resignation Letter

Dear Sir/Madam,
This is a letter to inform you that I am resigning from my position of HR Manager, _ with effect from _. I wish to thank you for the support and guidance provided to me during my work here at ___ and hope that you will take my resignation in good spirit. I am looking forward to serving the company in some other capacity if there is a possibility at all.
For the kind consideration extended to me during my work here, I thank you from the bottom of my heart and wish that you will have a bright career ahead.

Sincerely,
(Your Name)

2. Resignation letter example:

To,
Human Resources Manager,
Regal Corporation.

Subject: Resignation Letter

Dear Sir/Madam,

This is to inform you that I wish to tender my resignation from your company with effect from __. I can’t express how much this job has meant to me and I am grateful for all the hard work you have put in to making me a successful employee. However, at this point of time in my life, I wish to pursue other career goals that seem more promising, thanks again for the great opportunity you have provided me.

Sincerely,
(Your Name)

3. Resignation letter template:

To,
The HR Manager,
Nestle Inc.

Subject: Resignation Letter

Dear Sir/Madam,

This letter is to inform you that I am resigning from my position as Marketing Manager with effect from __. I have thoroughly enjoyed my time at Nestle and would like to thank you for all the support that you have given me during my work here. I will be stepping down as Marketing Manager to pursue other career goals and look forward to serving Nestle as a private individual in the future.

Sincerely,
(Your Name)

4. Resignation letter sample:

To,
The Head Officer of the HR Department,
Sterling Company.

Subject: Resignation Letter

Dear Sir/Madam,

This letter is to inform you that I am resigning from my job as____________________ with effect from__________. I have thoroughly enjoyed my time here at Sterling and would like to thank you all for your support and guidance. I am however at a point in my life where I would like to take up a challenging job and look forward to serving you and Sterling Company as a private individual in the future.

Sincerely,
(Your Name)

5. Resignation letter template sample:

To,
The Chief Personnel Officer,
Joint Chief Inc.

Subject: Resignation Letter

Dear Sir/Madam,

This letter is to inform you that I am resigning from my position as___________ with effect from __. I have had the privilege of serving in this organization and have a great fondness for it. However, I wish to pursue other career options and therefore am resigning to join another organization. I wish to thank you for your time and effort in guiding me through this difficult process. Thank you,

Sincerely,
(Signature of the writer)

How to start a Resignation letter:

A resignation letter is a good way to inform your employer that you are leaving the job. You can provide this letter as a written document for your employer or write some formal letters and send it via email.

Resignation letter samples can be found quickly online but you need to keep in mind that your actual resignation case must be unique. You should reflect your own requirements and interest in the letter. In this article, I am going to share some good examples of resignation letters with you. I hope these samples will help you in drafting your resignation letter.
If you want to learn more about some useful tips on writing resignation letters, then take a look at this article.

Here I am going to give you an example Resignation letter template. You can use these formats and ideas for a cover letter, Resignation letter, or any other professional resignation letter format.

How to end Resignation letter:

You should end your resignation letter in a professional way. Here are some tips to end a Resignation letter:

  • It is a good idea to thank your employer for the opportunity or privileges you’ve been given during the time of your working period.
  • You can provide any kind of feedback regarding improvement of company policies and systems or any suggestions for future improvement.
  • If you feel like you are unhappy, then you can provide an explanation about the reasons you are leaving.
  • Finally, always mention that there is no hard feeling between you and your employer in a nice way.

You should conclude the letter by thanking your employer for his/her trust and also if you are leaving because of some work-related problem, then you can advise them to take any necessary measures to address the problem. You should also state that it is better for you to leave the organization in a friendly manner so that both can have a good relationship in the future. You can end the letter with your phone number or email, which will help you receive their response during the process.

Can I email my resignation letter?

Yes, you can also send your Resignation letter via email. It is the best way to inform your employer about your decision to leave the job. However, if you are sending emails to many companies at a time, then make sure you keep in mind that they might be similar and it is better to proofread it once again before sending it out.

How do I tell my boss I resigned?

If you want to inform your boss about your resignation, then it is better to go in person. This will help you to clarify any of the doubts. If it is not possible for you to meet your boss in person, then send him/her an email and make sure that the tone of the letter should not be aggressive. The tone of the letter should not be aggressive. If you are sending the resignation letter in an aggressive manner, it might help your employer not to take your decision kindly. It is better to send a calm and friendly letter to help your employer understand how you are leaving.

When do I inform my employer about my resignation?

It is a good idea to wait until at least one month has passed after your resignation with no contact from them about where you are working. It means that they are not going to hire you again. It is ideal to wait for two months of your resignation because you might get a job offer during this time. You can give them a call or send emails about your new job opportunity.

How do I resign from my current job?

Here are some useful tips for you to resign from your current job:

  • It is better to inform your employer about your decision over the phone and arrange some time to meet with him/her in person when possible.
  • It is better to send him/her the resignation letter in a written format, especially if you have worked for a long time and have some sort of partnership with that company. You can copy paste the resignation letter to your email.
  • When you are leaving your current job, it is always good to let your employer know about what you are doing in the future and you can even ask for any kind of recommendation letter from them.

Steps to write a Resignation letter:

  1. In the first paragraph, you should write down “I hereby ” and then go on to explain what this resignation is for.
  2. Afterwards the next paragraph should contain a brief explanation of your reasons for resigning with a citation of the reasons, if you have any.
  3. Now comes the part where you write about why you are resigning [reason][effective date]. Explain the why, how and why this fact is important to you. It is important that you write these reasons in the letter.
  4. After this you should include a quotation or a writing about your skills that can be relevant to your new job.
  5. Now comes another paragraph where you should rationalize your decision and state that there are other similar positions for a similar job elsewhere and that in order for you to be more useful to yourself in the future it may be necessary to move on with your career.
  6. The next paragraph should be about your future plans and how you want to proceed with them.
  7. Next is the career/ employment section where you write about your ambitions for the future and how this organisation can help in achieving that. You should also include the skills that you have acquired while working in this organisation.
  8. The next few paragraphs should contain some positive reflections of this organization as a whole in order to show your gratitude towards it and make it look good at a time when many individuals are looking for resignation letter templates online.

Tips to write a Resignation letter:

  1. Be sure about you resignation. If you have some personal issues that are stopping to accept your resignation, then it is better to take a break and solve them.
  2. Take the help of Resignation letter templates if you are not having any idea writing it on your own. It will help you in framing every word in the letter.
  3. If you are having some personal or professional dispute with your superiors, then be sure that they do not know about it. It is better to write the letter on your own and don’t ask any help from anyone.
  4. The tone of the letter should be soft with no hard words and foul language. Try to be decent while writing the letter.
  5. If you are leaving the organization because of some personal reasons, then don’t mention them in the letter since it would not serve any purpose here.
  6. Try to be utmost professional while writing your letter. You can mention your achievements and also accept the mistakes you did in the organization.
  7. Make sure that you know what you are doing and what are the possible consequences.
  8. If there is any problem within the organization than it would be better to mention it in the resignation letter and also suggest some possible solutions for which you may have already done some research.
  9. You may also mention the new and improved steps that would help the organization.
  10. Don’t forget to mention that you are grateful to the organization for providing you with various learning experiences in your career and also mention that you have left the job with a lot of respect towards them.

Frequently Asked Questions

When should I submit my resignation letter?

Ideally, you should give your employer two weeks’ notice before resigning. This gives them time to find a replacement and to transition their duties. However, you may need to give less notice if you have a contract or are in a role that requires a longer notice period.

What should I include in my resignation letter?

Your resignation letter should be brief and to the point. Be sure to include the date of your last day of work, and thank your employer for the opportunity to work there.

Do I need to provide a reason for resigning?

You are not required to provide a reason for resigning, but you may choose to do so. If you do provide a reason, be sure to keep it professional and positive.

What if my employer asks me to stay longer than my notice period?

If your employer asks you to stay longer than your notice period, you can either agree to do so or decline. If you agree, be sure to get the agreement in writing. If you decline, be sure to be polite and professional in your response.

How long should be a resignation letter?

A resignation letter should be brief and to the point. There is no need to include a lengthy explanation or list of grievances. Simply state your last day of work and thank your employer for the opportunity to work there.

Do I need to provide a reason for resigning?

You are not required to provide a reason for resigning, but you may choose to do so. If you do provide a reason, be sure to keep it professional and positive.

When should I submit my resignation letter?

Ideally, you should give your employer two weeks’ notice before resigning. This gives them time to find a replacement and to transition their duties. However, you may need to give less notice if you have a contract or are in a role that requires a longer notice period.

Key Takeaways:

  • Be professional in your letter, stay calm and avoid any aggressive language.
  • Don’t forget to thank the organization for all the things they gave you.
  • Try to avoid referring any individual in the letter unless you are having a personal issue with him/her. It would not help anyone and the situation can only get worse.
  • It is always better to write some special points about the people there and how they helped you. It would help them to keep their heads up in a difficult time.
  • If you have any objections, then be sure that they resolve it before proceeding with your resignation.
  • In case if not, then don’t mention them in the letter and leave it as it is.
  • The tone of the letter should be appropriate and polite no sarcastic comments or allegations should be mentioned there.

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Published by Sarah Samson

Sarah Samson is a professional career advisor and resume expert. She specializes in helping recent college graduates and mid-career professionals improve their resumes and format them for the modern job market. In addition, she has also been a contributor to several online publications.