Office Administration Resume Sample

Office Administration Resume with Writing Guide

I’ll be teaching you how to write the perfect Office Administration resume. I will also go over what to put in each section and how to customize your resume for the particular job you are applying to. I’ll also talk about common mistakes people make when writing their resumes and cover letters that may be keeping them from getting hired.

Throughout this post, I will be using “you” as if it’s speaking directly to the reader. For example: “You’re going want me. You should say, “I’m going to want you,” or “I’m going to want to hire you.”

Office Administration Resume Writing Guide:

Step 1: Get your education right:
Before you start on your resume, research the qualifications for the position. If you are going to write a job specific resume, it is important that you highlight your academic qualifications first. This will be a good way to show prospective employers that you can meet the demands of the job role. Include your completed degrees in your resume under their respective course information category.

Step 2: Write your Achievements and Skills:
The achievements and skills section is where you have to showcase what you can offer to an employer. You should list your achievements in chronological order and make sure you include the specific details of what you did as well as when and where it occurred. The most important thing is to show how well you can do a variety of tasks related to the job description. This section also gives you the chance to highlight any awards or recognition received for any tasks completed.

Step 3: Write your Skills and Experience:
This section is going to be a little longer than the previous two. You can include anything related to your job, such as software skills, office equipment experience, additional languages you speak and so on. Your experience may also include any volunteer activities or charity work you have done along with any part-time jobs you have held. This section is where you can also highlight any specialized training or education completed while in school.

Step 4: Personal Details:
In the personal details section, you should include any other jobs you have held and any notable achievements other than working as an office administrator. In addition to this, it is a good idea to include your hobbies, interests and best skills in this section.

Step 5: References:
It is a good idea to include a list of references in your resume. You can use the information provided by references to emphasize expertise in certain areas that can be of use to prospective employers.

List of Typical Responsibilities For an Office Administration Resume:

1. Take and transcribe dictation
2. Assist in arranging, planning, and scheduling office activities
3. Greet customers, accept payments, and resolve billing issues
4. Answer telephone calls to initiate orders, provide information, and respond to customer inquiries
5. Collect payments by cash, credit card, or check for products or services rendered
6. Distribute copies of sales material to clients
7. Assign delivery dates with shipping personnel
8. Verify invoices submitted by shipping personnel
9. Maintain daily shipment logs
10. Prepare and file shipments for transmission to clients
11. Keep records of incoming and outgoing shipments
12. Compile departmental data for statistical reports
13. Maintain departmental files
14. Assist in the completion of payroll reports, including tax reporting forms and benefits administration duties when necessary
15. File and maintain personnel records in current compliance with federal and state laws as appropriate to the position held

Top 10 Must-have Office Administration Skills:

1. Gathering information resources
2. Writing formal and informal communication
3. Submitting reports
4. Preparing presentations
5. Handling confidential documents and data
6. Managing time effectively and efficiently
7. Organizing files in a way that ensures efficient collaboration between team members in any given area of responsibility or industry specialization
8. Maintaining personal records including address, driver’s license, credit card numbers, insurance information, etc.,
   especially in a business-related situation
9. Setting up printing and copying equipment
10. Learning the most efficient ways to meet the needs of your own department, your supervisor, and other professional colleagues in a variety of situations

The list above has been compiled for you by employees that have used their skills in the office so you can get inspired:) If you like what’s written above or have something else to add, please comment here or send it our way:)
Source: The University of Iowa.

Tips to write an Office Administration Resume Summary:

1. Use a wide, easy-to-read font for your resume.
2. Do not use all capital letters or font colors that make it difficult to read.
3. Do not forget to include key information for your resume summaries like your name, city, state, and contact information
4. Be sure to include accurate and honest information on your resume because a potential employer is likely to check for discrepancies
5. Do not submit a resume to more than one company at a time.
6. Make sure you have all of your paperwork ready before you start writing your resume summary and heading.
7. Do not write out the whole resume, only the important points for your summary
8. Make sure you include all of your relevant skills and abilities for the position you are applying for
9. Check any spelling or grammatical errors in your resume
10. Have all of your paperwork and forms printed out and ready to go before you begin writing
11. Make sure that you have at least one nice photo with a headshot on your resume

How to write an Office Administration Resume with No experience:

1. Account for all of your skills, expertise, and achievements.
2. Create a Summary Statement at the top that describes your most important qualifications for the job.
3. List Education and Training Information
4. List any specific awards or honors you have earned related to this position.
5. List any other information that would be helpful to potential employers in evaluating your qualifications for the position, such as membership in professional associations, contributions to community service organizations, etc.
6. List up to five accomplishments from your last job that you are proud of and that might be relevant to this position.
7. Include any other relevant information that will help the employer evaluate your qualifications for the job and get a better sense of your personality and values, if applicable.
8. Include a reference list at the bottom of the resume.
9. Edit it as needed for tense, grammar, typography style, etc.

How to write an Office Administration Cover Letter:

1. Know your audience. Who will be reading this? Your company? The hiring manager? A recruiter for a different job? Who are you writing this to and how important is their response to the content of your letter?
   2.Use action words: Tell them what you’re going to do instead of telling them what you’re going to say. Add something about the job that makes it sound relevant to who you are and why they should hire you instead of all the stuff that can be generalized about the office or company policy.
2. Highlight your skills. Explain how they will benefit your own company or the job you are applying for.
3. Say why you would be a great hire. Think: What can I bring to the organization? How will my skills and experience make it easier for them?
4. Draw attention to yourself by adding a hook or a reason that makes them want to read on and find out why you are qualified for the position more so than other candidates.

Key Takeaways:

• Display your skills, knowledge and experience in a way that will get you noticed.
• Maintain a professional tone throughout your resume
• Use clear sections to highlight specific skills and achievements
• Employ connectors such as “based on” and “as a result of” to provide context
• Proofread carefully before submitting to employers
• Utilize examples in a resume to add more depth and detail