How to Follow Up on a Job Interview Complete Guide

Acquiring your dream job doesn’t stop at acing the interview, sending a follow-up after an interview email can sometimes make all the difference. Understanding when and how to do this is crucial to maintain professionalism while showing interest and dedication. We’ve all been in a situation where we’re anxiously waiting for feedback post-interview. This article will guide you through the process of sending a follow-up email after an interview and will provide a sample follow-up email after an interview to give you an idea of what an effective follow-up looks like.

The Significance of Follow-up Emails

Job interviews are stressful, and waiting for a response can heighten this stress. However, sending a follow-up email can help alleviate this tension while also enhancing your candidacy.

Why Send a Follow-Up Email?

Sending a follow-up email after an interview isn’t merely about nudging the hiring team for an update. It serves multiple objectives, each contributing to painting a positive image of you as an eager, respectful, and professional candidate. Here are a few reasons why this practice is significant:

  • Showing Gratitude: The job market is highly competitive, and being shortlisted for an interview is an achievement in itself. By sending a follow-up email, you express your gratitude to the interviewer for their time and the opportunity they have given you.
  • Expressing Interest: The interview might have ended, but your interest in the role shouldn’t. A follow-up email can remind the interviewer of your enthusiasm and genuine desire to join their team.
  • Staying Top-of-Mind: The hiring team likely interviewed several candidates for the same role. Sending a follow-up email keeps you in their memory and can set you apart from others who may not have taken this extra step.
  • Demonstrating Professionalism: Sending a thoughtful follow-up email reflects your professionalism. It shows your prospective employer that you value their time and are seriously interested in the opportunity.

Examples from Real-life Scenarios

Consider Sarah, who recently interviewed for a marketing position at a leading firm. She competes against several qualified candidates, but after her interview, she sends a personalized thank you email to her interviewer. She expresses her gratitude, enthusiasm for the role, and eagerness to contribute to the team. This proactive approach keeps her fresh in the interviewer’s mind, potentially giving her an edge over other candidates.

On the other hand, John, who interviewed for a similar role at a different company, did not send a follow-up email. Even though he was equally qualified, his lack of post-interview communication may have indicated a lack of interest or initiative, causing his candidacy to fade in the memories of the hiring team.

When to Send a Follow-Up Email

Timing your follow-up email after an interview is crucial. It needs to be prompt, but not too soon, persistent, but not overbearing. It’s all about finding the perfect balance.

Ideal Timing for Follow-up Emails

Here are the suggested timelines for sending follow-up emails:

  • Immediate Follow-Up: As soon as the interview concludes, consider sending a quick email expressing your gratitude. This immediate response can leave a strong impression, demonstrating your promptness and appreciation.
  • Follow-Up After One Week: If you haven’t received any feedback within a week post-interview, it’s time to send a more detailed follow-up email. This interview follow-up email after a week reminds the hiring team of your candidature without appearing desperate.
  • Follow-Up After Two Weeks: If there’s still no response after another week, don’t panic. Send a polite interview follow-up email after 2 weeks to express your continued interest and to request an update.

Real-World Example

Let’s consider an example. Maria interviewed for an editorial role at a publishing company. Following her interview, she sent an email thanking her interviewer within 24 hours. She highlighted points from their discussion and reinforced her interest in the role. After a week with no response, Maria sent another follow-up email, gently reminding them of her interest and asking for an update.

On day 14 post-interview, Maria still hadn’t heard back, so she sent another follow-up. This 2 weeks after interview no response email was polite and conveyed her continued interest, while also respectfully asking for any updates.

Maria’s approach was respectful and professional, demonstrating patience while also showcasing her enthusiasm for the role. Each follow-up email served a purpose, and Maria spaced them out appropriately to avoid being intrusive.

We’ve explored the importance of a follow-up email after an interview and the ideal times to send one. These practices can often be the determining factor between securing a job offer or being forgotten. In the next section of this guide, we will delve deeper into how to write an impactful follow-up email and provide a practical sample.

Crafting a Persuasive Follow-up Email: A Step-by-Step Guide

Knowing the importance and timing of sending a follow-up email is only half the battle won. The real challenge lies in crafting an impactful, persuasive follow-up email that leaves a lasting impression on your prospective employer. In the second section of our comprehensive guide, we will delve into how to write a follow-up email after an interview, including a sample follow-up email after interview.

Writing a Follow-Up Email: A Detailed Breakdown

Writing an effective follow-up email can seem intimidating, but it doesn’t have to be. By breaking it down into different components, you can ensure your email is succinct, relevant, and engaging.

Crafting the Subject Line

The subject line of your follow-up email is the first thing your prospective employer sees. It needs to be precise and engaging, prompting them to open your email. Here are a few tips for writing an effective subject line:

  • Keep it Short: A concise subject line is more likely to grab attention. Aim for 50 characters or less.
  • Be Specific: Mention the role you interviewed for to provide context. For example, “Follow-up on [Job Title] Interview”.
  • Personalize: If possible, include the interviewer’s name in the subject line to make it more personal.

Writing the Body of the Email

Once you’ve crafted an effective subject line, focus on the body of your email. It should express gratitude, reiterate your interest, remind them of your qualifications, and seek an update. Here’s how to do it:

  1. Opening: Start your email by thanking the interviewer for their time. Show appreciation for the opportunity to learn more about the role and the company.
  2. Interest: Reiterate your interest in the position and the company. Make it clear that you’re still enthusiastic about the opportunity.
  3. Value Proposition: Remind the interviewer why you’re a good fit for the role. Highlight one or two key skills or experiences that align with the job description.
  4. Seek an Update: Politely ask for an update on the hiring process. This reinforces your interest and eagerness.
  5. Closing: End the email professionally, expressing hope for positive news and willingness to provide any additional information needed.

Perfecting the Tone

Maintaining a professional yet friendly tone is crucial in your follow-up email. You want to convey respect while also showing your personality. Be sincere, courteous, and avoid using jargon or overly formal language.

Sample Follow-Up Email After Interview

Here’s a practical sample follow-up email after interview to help you craft your own:

Subject: Follow-up on Marketing Manager Interview – [Your Name]

Dear [Interviewer’s Name],

I hope this email finds you well. I want to thank you again for the opportunity to interview for the Marketing Manager position at [Company Name]. I genuinely enjoyed our discussion about [Specific Topic Discussed] and learning more about the exciting prospects at [Company Name].

The role aligns perfectly with my experience in [specific skill/experience], and I am eager to bring my [another specific skill/experience] to the team. I am confident that I can contribute significantly to your ongoing projects and future initiatives.

If possible, could you kindly provide an update on the hiring process? I am keenly interested in the role and excited about the possibility of joining your team.

Thank you for considering my application. Please let me know if you require any additional information from me.

Best Regards,

[Your Name]

Crafting an effective follow-up email is a delicate balance of maintaining professionalism while showing genuine interest and enthusiasm. Hopefully, this section of our guide has equipped you with the knowledge to create an impactful follow-up email after your next job interview. Stay tuned for the final section of this guide where we will discuss what to do when there’s no response even after your follow-up attempts.

Build your resume in just 5 minutes with AI.

AWS Certified DevOps Engineer Resume

No Response After the Follow-up Email: Steps to Take and When to Move On

What to do when you get no response even after sending a follow-up email after an interview. Understanding how to navigate this situation can not only increase your chances of eventually getting a response but also help you know when it’s time to move forward.

When There’s No Response After Your Follow-Up Email

Receiving no response after a follow-up email after no response interview can be frustrating. However, remember that the hiring process can often take longer than expected, and there could be various reasons for the delay, such as the interviewer’s busy schedule or delays in the decision-making process.

Additional Follow-Up

If your follow-up email doesn’t yield a response within a week, you might consider sending an additional follow-up message after interview. Here’s how to do so effectively:

  • Be Polite and Professional: Maintain a courteous tone in your email. Avoid sounding demanding or impatient.
  • Reiterate Your Interest: Briefly express your continued interest in the role. However, ensure your message doesn’t come across as desperate.
  • Ask for a Timeline: Politely request an estimated timeline for the hiring decision. This can give you a better idea of when to expect a response.

Here’s a short and sweet follow-up email after interview sample:

Subject: Continued Interest in [Job Title] Position – [Your Name]

Dear [Interviewer’s Name],

I hope you’re doing well. I’m writing to express my continued interest in the [Job Title] position at [Company Name]. Our previous discussions about the role have made me even more enthusiastic about the opportunity.

If possible, could you kindly provide an estimated timeline for the next steps in the hiring process? I understand that these processes can take time, and I appreciate your efforts.

Thank you for your time and consideration.

Best Regards,

[Your Name]

When You’re Still in the Dark: 1 Week After Interview No Response

Despite your follow-up attempts, you might still find yourself in a situation where it’s been 1 week after interview no response. Although it’s normal to feel anxious, remember that a week is not an exceptionally long time in many hiring processes. Continue to exercise patience, and keep your job search active.

Navigating the Silence: 2 Weeks After Interview No Response

When you find yourself in a 2 weeks after interview no response scenario, you might begin to question your standing. While it can be frustrating, it’s important not to make assumptions. The delay could still be due to a number of reasons unrelated to your candidacy.

At this point, you might consider sending a final follow-up email, something like:

Subject: Final Follow-up on [Job Title] Interview – [Your Name]

Dear [Interviewer’s Name],

I trust this email finds you well. I’m writing regarding the [Job Title] position I interviewed for on [Date of Interview].

I understand that the hiring process can be complex and time-consuming. However, as I continue my job search, I was hoping to get an update about my application status.

If there are any further steps needed from my end or additional information required, please let me know.

Thank you once again for the opportunity and your time.

Best Regards,

[Your Name]

When to Move On

If after your final follow-up there’s still silence from the employer, it might be time to move forward. However, remember that every company operates differently, and delays in communication don’t necessarily mean rejection.

While it’s essential to keep pursuing the opportunities you’re passionate about, never let one role or company halt your job search. Keep your options open, and continue applying and interviewing elsewhere.

In conclusion, sending a follow-up email after an interview is an integral part of the job search process. It conveys your enthusiasm, gratitude, and professionalism. While waiting for a response can be nerve-racking, remember to be patient and respectful. Hopefully, this guide has equipped you with the tools and insights to navigate post-interview communication more effectively. Best of luck in your job search!

Frequently Asked Questions

Q: How soon should I follow up after a job interview?

A: The timing of your follow-up can make a significant difference in showing your interest and enthusiasm for the role. The golden rule is to send a follow-up email within 24 to 48 hours after the interview. This timeframe strikes a perfect balance, showing your keen interest without appearing impatient. The follow-up email also serves as a gentle reminder to the hiring manager about your candidacy and helps you remain fresh in their memory during the decision-making process.

Q: What should I include in my follow-up email after an interview?

A: Your follow-up email is a crucial communication that can influence the interviewer’s perception of you. You should begin by expressing gratitude for the interview opportunity and the interviewer’s time. Following that, reiterate your interest in the role, mentioning specific aspects of the job or the company that appeal to you. Then, draw attention to your qualifications, highlighting one or two key skills or experiences that align with the job requirements. Finally, round off the email by politely asking for an update on the hiring process. Remember, the tone should be professional yet friendly, reflecting your genuine interest in the position.

Q: I sent a follow-up email after an interview, but there was no response. What should I do?

A: If a week has passed since you sent your follow-up email and you haven’t received a response, consider sending another polite follow-up email. The hiring process can often take longer than expected, and your prospective employer may still be in the process of making a decision. In your email, reiterate your interest in the role, express understanding about the complexities of the hiring process, and ask for an estimated timeline for a decision. Remember, your tone should be professional, respectful, and understanding.

Q: How many times should I follow up after an interview?

A: Typically, two follow-up attempts (in addition to your initial follow-up) are acceptable. This includes your first follow-up email sent right after the interview, a second follow-up after a week if you haven’t received a response, and a final follow-up after two weeks. If there’s still no response after your final follow-up, it might be time to move on and continue your job search elsewhere. While it’s important to show your interest in the role, you also want to avoid coming across as desperate or annoying.

Q: Does a lack of response after an interview mean I didn’t get the job?

A: Not necessarily. There could be many reasons for a delay in response, and they’re often unrelated to your candidacy. For instance, the hiring manager could be busy, there could be internal delays in the decision-making process, or they could still be interviewing other candidates. While the waiting period can be stressful, it’s important to remain patient and not jump to conclusions. In the meantime, keep your job search active and continue exploring other opportunities. Remember, every interview, whether successful or not, is a valuable learning experience.

Build your resume in 5 minutes

Our resume builder is easy to use and will help you create a resume that is ATS-friendly and will stand out from the crowd.

Recommended Reading:

Published by Sarah Samson

Sarah Samson is a professional career advisor and resume expert. She specializes in helping recent college graduates and mid-career professionals improve their resumes and format them for the modern job market. In addition, she has also been a contributor to several online publications.

Build your resume in 5 minutes

Resume template

Create a job winning resume in minutes with our AI-powered resume builder