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Secretary Resume Sample
An executive secretary with 10 years of experience in business administration, project planning, and customer
rapport. Looking to work as a professional secretary in an expanding organization that provides an opportunity for
- Organization skills
- Time management
- Communication skills
- Accuracy and attention to details
- Tactful and calm under pressure
MNT Corporation BerhadLimited Jul 2018 Present
Secretary to Managing Director
Completes a broad variety of administrative tasks for the MD including managing an extremely active calendar of
appointments; composing and preparing correspondence and arranging travel plans. Researches, prioritizes and follows up on incoming issues and concerns addressed to the MD. Determines appropriate course of action, referral, or response.
ABC Properties Management Jul 2011 Jul 2017
HR and Admin Manager
Responsible for timely and accurate processing of monthly payroll and statutory payments. Managed and handled
various HR functions, including recruitment, staff onboarding, employee relations, and compensation and benefits
Responsible for ensuring the management of the office including reception, stationery and pantry supplies,
maintenance of office equipment and filing protocol standardization.
Stanford University 1996 1997
Masters in Business Administration
Arizona State University Mar 1993 Mar 1996
Diploma in Business Administration
Career Expert Tips:
Secretary Resume with Writing Guide
In order to increase your chances of finding a job as a secretary, you need to create an effective resume. This article will show you how to write the perfect Secretary Resume, with tips from industry professionals on customizing your resume and cover letter for maximum impact.
Secretary Resume Writing Guide:
The first step, of course, is to make sure your resume is based on the most up-to-date job requirements in your field. The Secretary Jobs Directory and Employment Guide lists the skills needed by secretaries and provides information on salary, education, and job outlook. The guide also offers links to more detailed information about different types of secretary jobs as well as examples of real resumes for secretaries.
A resume serves as a personal introduction to employers. Use a career objective to succinctly list your goals. Employers want to know how you could help their company, and the career objective is an excellent way to make your strengths clear.
The work experience section should begin with a brief description of your current job, including the things you do on a day-to-day basis, as well as the tools and technologies you use. The second part of this section should consist of all other jobs you’ve held in reverse chronological order by date.
Cover letters are included in the resume section and should be written as a formal letter to a prospective employer. They are unsolicited letters, so employers will see your writing skills when they read the cover letter. The first paragraph is an introduction to yourself, including your name, address, telephone number, and email address. The second paragraph or section should describe your employment history, including the type of job you are applying for and the dates it lasted.
Remember that employers want to know about the skills and abilities they will need in an employee. Instead of repeating what you do on a daily basis, provide details about the skills that are important to your job. This will help employers understand exactly what you have done in a resume and how they can make use of those skills in their own work environment.
To create the perfect Secretary Resume, you’ll need to choose what information to include and how to word it. First, choose a resume and cover letter template that best fits the job you’re applying for. If your resume is still missing many of the skills required by the job you want, create a new resume that focuses on those things.
Since employers often use online databases to check out applicants, make sure your cover letter is well formatted and easy to read. Proofread your cover letter before sending it out.
Secretary Job Responsibilities:
- Answer telephone, screen calls, and take messages
- Greet people as they enter the office
- Answer questions and provide information for customers and clients
- Distribute mail and packages throughout the office or company building
- Make travel arrangements such as reservations, hotel accommodations, airline tickets, etc.
- Handle incoming and outgoing faxes
- Handle incoming email
- Set up and maintain filing systems for documents
- Perform basic data entry tasks such as entering names, addresses, phone numbers, faxes, credit card numbers, etc.
- Perform clerical work such as filing mail and answering telephones
- Make employee timecards
- Maintain records and files of legal documents, contracts, or agreements
- Order office supplies and materials such as paper, pens, printing services, etc.
- Handle administrative duties such as photocopying, ordering stationery and business cards, binding documents for presentations or projects, etc.
- Schedule meetings and appointments for the boss and other executives in the company or office where the secretary works
Top 15 Secretary Skills:
- Accuracy and Attention to Detail – Be able to detect and correct errors in your own work as well as that of others.
- Active Listening Skills – Be able to pay attention, comprehend information, and respond in a timely manner.
- Managing Conflicts – Learn how to deal with disputes, disagreements, anger management, etc.
- Creative Thinking – Develop ideas that are unique and can be applied to any situation or problem within your organization or company.
- Cultural Sensitivity – Learning how to be sensitive to the values, beliefs, backgrounds, etc. of others.
- Verbal Communication Skills – Be able to clearly convey your thoughts and ideas through verbal communication with co-workers and clients.
- Persuasion Skills – Learn techniques for influencing others and getting them to agree with you or your ideas on any given situation.
- Customer Service Skills – Be able to answer questions, provide information, create the number of services that your business is offering, and deliver a positive customer experience.
- Multitasking – Ability to complete multiple tasks simultaneously and effectively without compromising quality or performance.
- Effective Time Management – Being able to effectively manage time during the day by balancing work and personal schedules and needs.
- Effective Listening Skills – Be able to listen attentively and respond appropriately to each person you interact with.
- Working with People – Understanding the basics of human behavior, how to influence other people, deal with conflict, etc.
- Effective Communication Skills – Being able to express ideas or thoughts clearly and concisely in writing for others to understand.
- Developing Strategies – Being willing to think outside the box and come up with creative solutions to reach your goals.
- Agile Thinking – Being able to think in a flexible manner and look at problems from various perspectives.
Tips to write Secretary Resume Summary:
A resume summary often does not have to be more than one page, and many times employers want to see how you can summarize your work history in just a few sentences.
The summary section of a resume should include your formal education, information about any certification or licenses you may hold, and relevant work experience.
Many employers will require applicants to send them a sample resume with the best position description so they can review it for accuracy.
- Be concise and ensure the summary includes a brief overview of your professional experience and skills that would be relevant to the position you’re applying for.
- Some job seekers who are having trouble with writing their resume summary might be able to learn more about design templates that can help them create a cover letter or resume that they can use as a guide when it comes to writing the introduction.
- Landing a job interview can sometimes be a tricky process. Practice how you introduce yourself and your skills so you don’t repeat the same information that you’ve used on your resume or in past interviews.
- Don’t forget to include your contact information such as a cell phone number or email.
- A resume summary should be written in the third person and refer to ‘you’ rather than ‘I’. This is one of the biggest mistakes that applicants make when they’re summarizing their work experience.
- Use strong verbs and action words when writing a resume summary or any other section of your resume for that matter.
Tips to write Secretary Cover Letter:
When you are creating a cover letter, your primary goal should be to get your application noticed. You should also use the cover letter to explain why you’re a good fit for the position you’re applying for. A cover letter is not a substitute for a resume and you should only use it to present the most relevant information to the job position. Many job seekers make the mistake of simply including a cover letter without any other supporting documentation that will help leverage their chances of getting an interview.
The cover letter should be about one page in length and include contact information such as your contact phone number, address, email address or website on which you have posted your resume.
- Include the company’s name and address in the heading of the letter.
- Write a professional address, such as ‘Dear Hiring Manager’ or ‘To Whom It May Concern.’
- Introduce yourself by sharing your full name and contact information.
- Make sure to include a summary of your job search, such as how many companies you have applied to and why you think you would be a good fit for the position.
- Explain what experience or skills make you a good fit for the position, such as your work history or education, training, or certification programs in the field.
- Explain why you are a good fit, such as any skills or experiences that you have in common with the job requirements.
- Stress how your qualities will help the employer meet his or her goals and objectives as well as provide value to the company and its customers.
- A resume is a summary of your work experience. This is the document that gets you the job interview.
- Resumes are typically 2 to 3 pages in length with detailed information about your professional achievements and experiences which can include formal education, industry certifications, licenses, and volunteer work.
- Resumes are formatted with the correct typeface, font size and margins. Digital resumes should be uploaded as PDF files without adding any adornments or decorations such as shading or borders.