Administrative Officer Resume Sample

Administrative Officer Resume with Writing Guide

Administrative OfficerResumes vary by type of company. It is important that you tailor your resume to fit the company and the position being sought. Review these tips and steps for a template on how to write an Administrative Officer Resume with a guide to customizing your resume and tips from industry professionals, you can showcase your skills and experience in a way that will get you noticed. Follow this step-by-step guide for help with resumes and cover letters tailored just for you!

Administrative Officer Resume Writing Guide:

Research the Company

Before writing an Administrative Officer E&P Resume, it is important to research the company. What are their values and mission statements? What do they expect in their employees and how are they different from other companies? Find out which resources will help you find this information. Many companies have websites with pages about company culture, or contact information for their human resource department. You can also use the internet to search for employee forums where current and former employees discuss company culture. There are also many job and career-oriented websites with articles related to the company.

Format

The first thing you will need to do is decide on an appropriate type of resume format for your Administrative Officer E&P Resume. Review the following format guides and choose which one best fits your needs:

1. Chronological resume
2. Functional resume
3. Combination of both

A chronological resume follows the person’s life from birth to the present day. You will list the job you held, education, training, and experience in reverse chronological order. Try to include as many meaningful facts as possible that will give your resume structure and personality.

Use a Chronological Resume
Chronological resumes contain dates in reverse order from oldest to newest. This is a very traditional resume format and is usually used for the first job out of college. They are also useful when you have been with your employer for many years and have a long history of accomplishments to include in your Administrative Officer E&P Resume. Many people use chronological resumes when they stay in one industry, (for example, if you stayed with one company from high school until retirement), or if they have only had a few jobs throughout their lifetime.

Keep It Short

Many candidates believe that they do not have enough information on their resume to include so many things. However, this is not the case if you keep everything meaningful and relevant. You want to show that you are a strong candidate for the position so make sure that your Administrative Officer E&P Resume is filled with interesting facts about yourself. Just because you have had many positions or education does not mean that your Administrative Officer E&P Resume needs full explanations or to be very long. Instead, make sure each job has bullet points describing what you did and the skills that you gained from that job. Make sure you include all relevant skills that are required for the position as well. Remember that whether it is one year of experience or ten years, every bit of experience counts in your Administrative Officer.

Administrative Officer Responsibilities:

• Put together the standard monthly payroll period for the accounting department as well as prepare all necessary reports.
• Manage all banking services, including cash drawers, in accordance with the bank’s policies and requirements in charge of maintaining a proper account reconciliation file.
• Maintain a database of all company correspondence and outgoing deliveries in order to ensure that delivery records are up-to-date as well as keep an accurate records of all material purchased from vendors.
• Operate various electronic tools such as scanners and printers, filing cabinets and computers, etc. when required.
• Maintain a record of all incoming and outgoing phone calls, as well as keep track of the records department fax and business mailings for all incoming and outgoing correspondences.
• Track physical inventory of materials for the building itself through the use of Global Positioning Systems (GPS), utilizing equipment such as trucks, forklifts, etc.
• Maintain an inventory of all company supplies used by the company in the purchase cards and maintain daily log of purchases.
• Periodically perform field inspection on varied projects, including construction sites, appliances and equipment in various departments, to ensure that all standards are met and quality is maintained.
• Welcoming a new employee or taking on a new project; the Administrative Officer is responsible for coordinating with all internal departments as well as external suppliers in order to make necessary changes and preparations for the project.

Top 10 Must-have Administrative Officer Skills:

1. Control data flow.
2. Oversee logistics.
3. Complete time-sensitive tasks in a timely manner.
4. Organize service schedules.
5. Provide leadership and direction for staff employees with limited formal educational backgrounds in the administrative field or similar industries/positions; be able to impart advanced skills required in extremely limited time frames (i.e., please provide examples from your own professional experience).
6. Maintain confidentiality of sensitive information as it relates to the organization’s image and reputation.
7. Manage data entry activities; oversee data entry processes for accuracy, timeliness, and completeness of records and reports.
8. Compile comprehensive reports highlighting program achievements, progress, the status of activities, performance indicators (KPIs), and accomplishments in meeting established goals and objectives.
9. Be able to work long, irregular hours.
10. Be able to work in a team environment and apply problem-solving skills.

Tips to write an Administrative Officer Resume Summary:

1. Summarize Your Experience: What relevant experience do you have? Have you led a team of people in a prior job? Were you known for your high-quality presentations at work? These are just some of the things that should be in your resume summary. A good summary states why a potential employer should be interested in hiring someone with your background.
2. Talk about Your Strengths: This is where you want to talk about particular skills relevant to this job and include concrete examples from previous jobs to show how they have proven useful. Good examples include leadership, critical thinking, time management, attention to detail.
3. Talk About Your Weaknesses: Here you want to discuss any skills a potential employer should be aware of. These are things that may have hindered you in the past or made it difficult to accomplish certain tasks, but they don’t mean you can’t do them. They just need to be acknowledged and weaknesses must be mitigated before you start a new position.
4. Skills: Anything that is necessary for the job should be listed here.

How to write an Administrative Officer Resume with No experience:

1. Update your resume: Check and update your resume to showcase your best skills and experience. Make sure you apply for jobs that are in line with what you have done. A good tip is to keep an eye on job postings, so you will be one of the first ones that apply when a position is posted. If a job is posted, it means that the company has filled all other positions they needed to fill. That is your chance!
2. Use your LinkedIn profile: Update your LinkedIn profile by adding a link to your resume and telling them about it. Many companies do look at this to see what you have done.
3. Write an easy-to-understand cover letter: A good cover letter can help get you a job, and let the employer see what you are like as a person with the skills they are looking for in an employee. Many companies want employees who have an interesting personality, so always show that through your cover letter and resume.
4. Make sure your resume is perfect: Take time to make sure you have spelled everything right and that you have claimed all of your work experience. If it is there, claim it!
5. Follow up: After applying for a job, you should follow up to show that you are interested in the position at the company.
6. Get your friends and family to help if needed: Sometimes a job might be too hard or confusing, so many people ask their friends or family for help when they need it.

How to write an Administrative Officer Cover Letter:

1. Your [Administrative Officer Cover Letter] should be written in the third person to show professionalism.
2. The first line should be a good attention getter.
3. All typed cover letters and resumes are not equally effective because they have not been customized for you. If you have an exceptional skill you want to communicate, customize your resume or cover letter! Make it simple, easy to read and focused on the skills and experience that will help your career move forward!
4. While you have a fairly good idea of what keywords will be used to search for your resume and cover letter online, this is not true for the job seekers searching for you including recruiters, human resources professionals and hiring managers. They are not aware that the skills listed on your resume or cover letter are very different from the ones they see listed online!
5. Most recruiters and hiring managers spend less than a minute on your resume or cover letter. They rely more on keywords, skill sets and experience to decide if they will call you for an interview. The most important information should be in the last paragraph of your resume or cover letter!
6. Often you will see three sections on a resume and cover letter – education, experience and skills & achievements. This is actually called the functional resume format. While many experts do not like this format, it does work if you have a long or extensive professional work history!
7. You need to be careful when listing your skills and accomplishments as they often get overlooked unless mentioned again in the summary paragraph.

Key Takeaways:

• Don’t be fooled into thinking that your resume is the most important part of your job search. Employers are not hiring a resume, they are hiring a person. A well-written resume can really help you finish strong and stand out from other applicants, but don’t skip everything else just to get it done faster.
• Highlight any awards and accomplishments that relate to the position you’re applying for.
• Include an objective statement, if it applies to your situation.