Facilities Coordinator Resume Sample

Facilities Coordinator Resume Writing Guide

You’re in luck. We’ve put together this handy guide on how to write a Facilities Coordinator resume that will get you noticed, complete with tips and tricks from industry professionals. Just follow the step-by-step guide and head to the end of this post for a checklist of things to consider before sending it out into the world.

Facilities Coordinator Resume Writing Checklist:

1. Do your research. Make sure all your information is accurate. When a potential employer is requesting personal information, it’s important to have the correct answers ready. Try not to lie, but do make sure you are accurate about things like dates of employment and specific duties performed.
2. Organize your resume in a way that matches the job requirements. When writing a resume, it’s important to remember that yours is intended for your own eyes only (and maybe a human resources team member). This means you don’t need to follow the specific order of headings a company might want. It’s often helpful to know where you are applying, so you can tweak the resume for that particular job posting.
3. Make sure your resume is easy to read and understand. If you’re applying for a job that requires multiple years of employment with different companies, be sure to segment this information into multiple resumes rather than just piecing it all together on one. If you don’t do this, it’s likely the company will only see your relevant experience and miss the others.
4. Keep your resume updated. Although it’s tedious to re-write an entire resume when you get a new job, it’s important to do so regularly. Update your address and contact information, as well as any new duties or responsibilities you have taken on at work. You never know when you’ll apply for a new job, so it’s best to keep things current.
5. Tailor your resume according to the job you’re applying for. When applying for a new position or changing departments within a company, it’s important to tailor your resume accordingly. Your personal brand will be more appealing if you include information about relevant professional experience and specific duties you completed for each new position. Whatever information is required on the job description, be sure to include it in your resume so potential employers see what they are really looking for.

Facilities Coordinator Responsibilities:

• Manage the daily operations of a company’s facilities, including construction, cleaning, waste management, and safety
• Oversee the maintenance of building systems such as plumbing and electrical equipment
• Create and implement policies to ensure that company facilities are well maintained and in good working order
• Plan, schedule, and coordinate facility maintenance schedules to meet the needs of business operations
• Supervise maintenance workers to ensure that work is done according to specific regulatory requirements, company policies, and contract requirements
• Prepare general and repair budgets, as well as equipment and new facility purchase budgets- Research, plan and implement environmentally friendly waste management strategies
• Contact and work with vendors to ensure that contracts are adhered to and facilities are kept up to date
• Plan disaster response procedures in case of emergency
• Create general maintenance procedures and update them based on new technology
• Manage the hiring, training, and development of all facilities staff

Tips to write a Facilities Coordinator Summary and Objective:

Honestly, the objective statement is the easiest part. You just need to describe why you’re perfect for the job. Keep in mind this is something that could be written in 1-3 sentences. Customize it with what you want on your resume and come back with a list of possible objectives that you could include using target words or phrases from previous experience and job descriptions to sound more impressive.

It’s important to include a good summary statement. The summary of your resume should be able to quickly communicate who you are, what you do well, and why someone would want to hire you. Your resume summary is a great place to really focus on target language and catch phrases that relate directly to the job description.

Summary example:
“I am a proficient Facilities Coordinator with over 7 years of experience working with customers to ensure that their needs are met. I am extremely organized and detail-oriented, as well as meeting deadlines and being dependable.”

Top 10 Must-have Facilities Coordinator Skills:

1. Forecasting and Budgeting: Forecast expenditure requirements, prepare operating budgets, and make recommendations for capital budgets.
2. Space Planning: Plan, size, design and analyze space requirements, utilizing computer-assisted facilities management [CAFM] tools.
3. Team Building: Recruit and select individuals capable of achieving an organization’s goals; develop hiring strategies to improve overall organizational effectiveness, including staff selection techniques.
4. Workflow Processes: Identify operational requirements and critical path analysis, perform facility operations planning, configure workflows for efficient use of space and equipment.
5. Space Management: Maintain facility inventory records; monitor configuration, operation, maintenance, and natural wear and tear data; provide space utilization reports to management.
6. Procurement: Provide advice on purchasing of equipment, supplies, materials; ensure compliance with all laws related to purchasing practices and contract terms/conditions; purchase supplies in accordance with established policies/procedures.
7. Purchasing: Perform cash flow forecasts, maintain purchasing records, process and approve requisitions; purchase and arrange for delivery of items and equipment; recommend the purchase of non-services or trade goods.
8. Budget Coordinator: Coordinate the budgeting process including analyzing expenditures, preparing operating budgets, recommending capital budgets; monitor actual financial performance against budgets; prepare summaries of budgetary information.
9. Contract Management: Coordinate contract administration, including maintaining records (e.g., purchase orders, receiving reports, time and expense reports), preparing cost/schedule comparisons, reviewing financial reports; prepare purchase orders to purchase or lease goods and services; analyze contracts for compliance with company policies.
10. Reporting: Generate facilities departmental performance management reports, maintain internal personnel records (e.g., departmental organization charts).

Tips to write a Facilities Coordinator Resume with No experience:

• Customize your resume and cover letters.
• Focus on relevant experience.
• Use action verbs that describe the skills and abilities you possess.
• Employers are looking for problem solvers. Give examples of how you have gone above and beyond the requirements of your job.
• Be sure to proofread your resume for grammar, spelling, and punctuation errors.
• Don’t be afraid to ask for help.
• Consider professional resume writing services.

Top 5 Tips to write a Facilities Coordinator Resume with Experience:

1. Proofread your resume and cover letter in detail for spelling, grammar, and punctuation errors.
2. Include detailed information about your relevant duties and responsibilities in your experience section.
3. Add industry-related experience that relates to the specific job for which you are applying.
4. Concentrate on one or two specific skills that you possess and list them in an action-oriented way (e.g. Don’t just list your titles and duties; describe how you solved problems or handled inquiries).
5. Be sure to cover all the bases with your resume, so that it is perfectly tailored to fit the needs of any prospective employer.

Tips to write a Facilities Coordinator Cover Letter:

• Don’t use your actual name. You should always use a *nom de plume* when writing for the job market, so you can stay anonymous and private.
• Make the letter to a specific person, so it shows you’re interested in the position. This way you won’t need to have copies of your resume sent around as “standard operating procedure”, or be hunted down by HR if one does not fall into your lap.
• Include a cover letter in your email. I would suggest a PDF format so you can include the font and size you want, as it will save time when interviewing.
• Make sure your message is clear, precise and professional! It’s easy to get stuck in the trap of “it’s only a job” and not try too hard.
  -Make sure to proofread your letter at least 3 times before sending. I would suggest sending your letter to a friend to proofread it, then have your friend read it out loud to you to catch any potential errors you may have missed.
  -Use bullet points. It makes your letter easier to read, and easier for the employer or HR department to go back and check bits off.
  -Make sure you’re addressing the employer as “Dear Sir or Madam”, “To Whom It May Concern”, etc.

Key Takeaways:

• If you’re a new grad, focus on your skills, not your experience.
• Simplify and shorten: One page is better than two!
• A professional image: Letterhead and business cards are important.
• Hone your skills and experiences using this checklist approach to finding what works for you.
• Hook the reader with your first sentence.
• Make your resume visually appealing – use graphics.
• Get rid of slang and bad grammar. What one generation thinks is cool, the next generation may find offensive!