Executive Assistant Resume Sample

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Kevin Scott

Executive Assistant


Senior Executive Administrator with over 14 years of experience. Expert in strategic planning, organization and providing comprehensive support to company leaders. Goal-oriented with ability to meet long-term goals through daily organization. Dedicated to excellent customer service, client satisfaction and team communication.

Fluent in English and Spanish with living experience abroad for over 8 years.


  • Microsoft Office Suite
  • Translation
  • Multitasking Skills
  • Project Management
  • Administrative Skills
  • Solution-oriented

Work Experience

Executive Assistant

Indra Brasil


  • Scheduling cost effective air/hotel/ground transportation and creating detailed travel itineraries.
  • Ability to complex calendar management and meeting prioritization as well as large scale meeting coordination.
  • Prepared and analyzed expense reports to achieve cost savings.
  • Document translation Spanish/Portuguese/English
  • Run small to medium projects.
  • Able to proactive project and events coordination and engagement with leadership.
  • High level of proficiency in Microsoft Outlook and Word; Intermediate in Microsoft Excel.

Commercial Administrative Coordinator

Grupo Copper

Dec 2016

  • Office Management
  • Ensured timely resolution of any issue or project deliverable.
  • Conducted research, created project reports and developed presentations.
  • Scheduled meetings, conferences, itineraries and travel arrangements.
  • Screened incoming calls, serving as first line of customer / vendor support, escalating critical issues to executives.

Executive Assistant

Russell Reynolds Associates

Jan 2010

  •  Small and medium Project management, organization of meetings, documents and preparation of presentations and management reports; Travel logistics (purchase of tickets / hotel reservations / car rental).
  • Management of both corporate and private agendas; Renewal of visas, passports, refunds and financial control.

Executive & Personal Assistant

Grupo Copper

Nov 2008

  •  Managed administrative functions, including complex calendar management with focus on proper allocation of executive availability.
  • Responded to emails and other correspondence to facilitate communication and enhance business processes.
  • Coordinated domestic and international travel arrangements, including booking airfare, hotel and ground transportation.
  • Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team efficiency.
  • Organized envelopes, postage and mail correspondence for staff and management, maintaining postage meter and coordinating with delivery and courier services.


Visual Communication and Marketing

San Jose State University

Aug 2004


  • English
  • French
  • Arabic
  • German

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