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Senior Executive Administrator with over 14 years of experience. Expert in strategic planning, organization and providing comprehensive support to company leaders. Goal-oriented with ability to meet long-term goals through daily organization. Dedicated to excellent customer service, client satisfaction and team communication.
Fluent in English and Spanish with living experience abroad for over 8 years.
- Microsoft Office Suite
- Multitasking Skills
- Project Management
- Administrative Skills
- Scheduling cost effective air/hotel/ground transportation and creating detailed travel itineraries.
- Ability to complex calendar management and meeting prioritization as well as large scale meeting coordination.
- Prepared and analyzed expense reports to achieve cost savings.
- Document translation Spanish/Portuguese/English
- Run small to medium projects.
- Able to proactive project and events coordination and engagement with leadership.
- High level of proficiency in Microsoft Outlook and Word; Intermediate in Microsoft Excel.
Commercial Administrative Coordinator
- Office Management
- Ensured timely resolution of any issue or project deliverable.
- Conducted research, created project reports and developed presentations.
- Scheduled meetings, conferences, itineraries and travel arrangements.
- Screened incoming calls, serving as first line of customer / vendor support, escalating critical issues to executives.
- Small and medium Project management, organization of meetings, documents and preparation of presentations and management reports; Travel logistics (purchase of tickets / hotel reservations / car rental).
- Management of both corporate and private agendas; Renewal of visas, passports, refunds and financial control.
Executive & Personal Assistant
- Managed administrative functions, including complex calendar management with focus on proper allocation of executive availability.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Coordinated domestic and international travel arrangements, including booking airfare, hotel and ground transportation.
- Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team efficiency.
- Organized envelopes, postage and mail correspondence for staff and management, maintaining postage meter and coordinating with delivery and courier services.
Visual Communication and Marketing
Career Expert Tips:
What Should Be Included In A Executive Assistant Resume?
An executive assistant resume should emphasize all of the skills and experience necessary to succeed in their role. It’s important for an executive assistant to have strong communication and organizational skills, as well as a good understanding of corporate and business etiquette. They should be able to juggle multiple tasks and prioritize their workload, and be comfortable working with a variety of people from different departments and backgrounds.
Executive assistants should include information on their resume about their education, experience, and any management or leadership roles they have held. It’s also important to highlight their technical skills, such as proficiency in MS Office Suite and other related software. They should also include information about their ability to manage complex tasks, such as research, travel arrangements, scheduling, and database management.
Executive assistants should also include any volunteer work they have done, as this showcases their ability to take initiative and work well with others. Any awards or recognition they have received should also be included to demonstrate their commitment and success in their field. Finally, it’s important to include references who can vouch for their work ethic and character.
What Skills Should I Put On My Resume For Executive Assistant?
When creating a resume for an executive assistant position, it is important to make sure that you showcase the right skills. As an executive assistant, you will be expected to have excellent interpersonal and organizational skills, as well as the ability to handle confidential information with discretion. Additionally, you should demonstrate a willingness to take initiative and the ability to multi-task. It is important to emphasize the skills that will be most relevant to the position you are applying for.
Interpersonal skills are a must for any executive assistant position, as you will be dealing with important stakeholders such as executives, clients, and other employees. Make sure to highlight your ability to build relationships and communicate effectively with others. Additionally, demonstrate your ability to be a team player and work collaboratively with others.
Organizational skills are also key for any executive assistant position. Showcase your ability to prioritize tasks and handle multiple projects simultaneously. Additionally, list any experience you have with managing calendars or organizing meetings, as these are important responsibilities of an executive assistant.
Finally, you should emphasize the ability to handle confidential information with discretion. This is an important responsibility that comes with any executive assistant position, and it is essential that you demonstrate your understanding of the importance of discretion and privacy.
When crafting your resume for an executive assistant position, make sure to emphasize the skills that are most applicable to the job. Be sure to highlight your interpersonal, organizational, and discretion skills, as these are all essential for any executive assistant. With the right skills highlighted, you can be sure to make a great impression and have a better chance of landing the job.
What Is The Job Description Of The Executive Assistant?
An executive assistant is basically a job title that encompasses a variety of roles. It is a position of trust and responsibility, so the job description of an executive assistant is very important. Executive assistants provide administrative and support services to executives, such as answering phones, taking messages, handling correspondence, making travel arrangements, maintaining the executive’s calendar and scheduling meetings. They also usually provide advice and input on various business decisions, often acting as a liaison between the executive and other personnel. Additionally, an executive assistant may be asked to write reports, create presentations, process expense reports, and manage data.
In addition to providing administrative and support services, an executive assistant is also a confidant and advisor to the executive. It is important that they be comfortable in this role, as they may be asked to provide feedback and input on a variety of issues. They should also be skilled in problem solving, be able to handle confidential information, and be able to maintain professionalism in all situations.
The job of an executive assistant is one of great responsibility. They are the face of the executive and the backbone of the executive’s success. The person chosen for the position must be organized, reliable, and have excellent interpersonal skills. The executive assistant must be a good communicator and be able to make decisions quickly. Above all, an executive assistant must be discreet and trustworthy.
What Is A Good Objective For A Executive Assistant Resume?
When it comes to writing an executive assistant resume, a strong objective statement is essential. An effective objective statement should be concise and clearly explain what you to bring to the company. It should also be tailored to the specific job and company you are applying for. A good objective for an executive assistant resume should highlight your administrative experience, as well as your skills in communication and organization.
For example, an effective objective statement could be: “A highly organized and detail-oriented professional with five years of experience in administrative support roles, seeking to utilize my experience in communication, organization, and customer service to become the executive assistant at [Company Name].”
In addition to a strong objective statement, other key elements of a successful executive assistant resume include impressive job titles, a strong work history, and key skills and abilities. Having the right keywords in your resume can help your resume stand out from the competition. It’s also important to showcase your ability to multi-task and work independently in your resume.
Overall, an effective executive assistant resume should be well written and tailored to the job and company you’re applying for. Having a strong objective statement and the right keywords can help you stand out from the competition and make it more likely for you to be called for an interview.
What Are 5 Responsibilities Of A Executive Assistant?
As an Executive Assistant, it is your responsibility to provide administrative support to executives and senior management. This includes a wide range of tasks, such as scheduling meetings, creating presentations, coordinating travel, taking notes in meetings, tracking deadlines, and preparing reports. There are five key responsibilities that an Executive Assistant should focus on in order to be successful in the role.
- Scheduling: As an Executive Assistant, it is your responsibility to coordinate and manage the calendars of executives and senior management. This includes scheduling meetings, conferences, and other events as needed. It is also important to be aware of any changes that may arise, and to be able to adjust accordingly.
- Correspondence: Executive Assistants must be able to handle all types of correspondence, including emails, letters, and phone calls. This includes managing incoming messages, responding to inquiries, and addressing any other inquiries in a timely and professional manner.
- Calendar Management: Executive Assistants must be able to manage the executive’s calendar, including scheduling appointments, arranging travel arrangements, and keeping track of deadlines. It is also important to be aware of any changes that may arise, and to be able to adjust accordingly.
- Travel Arrangements: Executive Assistants must be able to make all necessary travel arrangements, including booking flights, hotels , and rental cars, as well as managing all related expenses. They must also be able to provide accurate and up-to-date information about the destination and other travel-related matters.
- Deadlines: Executive Assistants must be able to keep track of important deadlines, deadlines from their executive, and deadlines from external clients. This includes managing the executive’s time effectively and ensuring that tasks are completed in a timely manner.
What Are The Career Prospects In The Executive Assistant?
The role of an executive assistant is one of the most coveted and sought after positions in the business world. It’s a versatile role that requires a great deal of skill and expertise in order to be successful. Executive assistants are often tasked with organizing the day-to-day activities of a business’s top-level employees and providing effective decision-making support. As such, the career prospects for executive assistants are very promising.
Executive assistants are highly valued for their organizational skills, ability to think critically and effectively manage resources. They often work closely with top-level executives to provide them with the guidance and support they need to reach their objectives. The job requires excellent communication skills, the ability to quickly prioritize tasks and the ability to think on your feet. In addition, executive assistants need to be able to handle multiple tasks and constantly look for new and better ways to get the job done.
Most employers look to hire executive assistants with at least a few years of experience. This is because executive assistants need to have a solid understanding of how the company operates, as well as a working knowledge of the industry. Employers also look for candidates who have a proven track record of success and a willingness to take on new challenges.
Executive assistants are also highly sought after because of their ability to take on a variety of tasks. While they may be primarily responsible for organizing and managing meetings, they may also be asked to do research, help with selection processes, manage data entry and even arrange travel. By taking on various tasks, executive assistants can prove their worth and gain valuable experience.
Overall, the career prospects for executive assistants are very promising. With the right skills and experience, executive assistants can become valuable assets to their employers, helping to make sure that business operations run smoothly and efficiently. Executive assistants are also often eligible for promotions and salary increases, as they become more experienced and valuable to their employers. In addition to managing meetings and performing administrative tasks, executive assistants may also be asked to do research, help with selection processes, manage data entry, and even arrange travel. Experienced executive assistants are often given more responsibility and are able to take on a more active role in the company.
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