Personal Assistant Resume Sample

Personal Assistant Resume with Writing Guide

Whether you’re a recent graduate, someone looking for a change of scenery, or are in need of work after being laid off, the world of personal assistants is in your reach. This is why we thought it was about time we put together this easy-to-follow guide on how to write the perfect resume for a personal assistant position.

First step: Do some research on what’s out there.

Search for personal assistant resume samples online to get a better idea of how yours should look. This will help you develop your own layout and organization structure. If you find that there’s nothing out there, don’t fret—just keep reading!

Second step: Create a timeline of your work history.

Be sure to include everything from past jobs to volunteer work. Keep things simple, and don’t clutter your resume with too many details. Your goal is to show the employer that you’re flexible enough to handle a variety of tasks—be they housekeeping or software installation—so show all your experience in the most practical way possible.

Third step: Organize your skills!

Provide detailed job descriptions for each role you’ve held so far. Be as specific as possible, including descriptions of duties, responsibilities, and responsibilities-related achievements. If you haven’t worked as a personal assistant before, list all the skills you possess.

Fourth step: Write about past and present achievements!

This is where it gets fun! You want to show your potential employer that you’re adaptable, efficient, and problem-solving. For example: If you’ve volunteered at a shelter for underprivileged children, describe how these children have benefited from your efforts.

List of Typical Responsibilities For a Personal Assistant Resume:

1. Scheduling meetings, business appointments, and travel arrangements.
2. Scheduling date of birth for the person who is being promoted to Vice President or Director.
3. Logistics planning for conferences or events.
4. Handling memos, letters, faxes or phone calls with important information that needs immediate attention or action.
5. Taking minutes at meetings and updating files as appropriate.
6. Daily correspondence management to include:
7. Managing a calendar, including keeping track of meetings, appointments, projects, and deadlines; arranging travel plans; and booking hotels or other accommodations as necessary.
8. Coordinating business meals, meetings or events to ensure that the manager is prepared for the event or meeting.
9. Maintaining databases of all business contacts such as vendors or clients and other pertinent information.
10. Maintaining a current file of all business or departmental communications.
11. Providing information to managers, employees, or key customers on a regular basis.
12. Finding new people to meet with for the manager’s business.

Top 10 Must-have Personal Assistant Skills:

1. An eye for detail:
2. Organization
3. Attention to deadlines
4. Ability to prioritize tasks
5. Knowledge of basic office equipment and software, with the ability to learn new programs quickly in a demanding environment
6. Excellent communication skills, both verbal and written, not only with your supervisor but with your boss’s clients, vendors and other employees in the office as well
7. A good level of computer literacy, including word processing and spreadsheets
8. Detail-oriented and highly motivated
9. A strong work ethic in all aspects of the job, including respect for time management and deadlines
10. The ability to anticipate what is needed ahead of time rather than just following a script or following instructions

Tips to write a Personal Assistant Resume Summary:

1. Describe your role and responsibilities.
2. List previous experience in chronological order from top to bottom.
3. Highlight relevant skills, abilities and abilities that you have developed throughout your career.
4. Include contact information at the end of the resume.
5. Use a simple and clear font style.
6. Ideally, keep your resume to one page, however it is acceptable to list more experience than this if needed.
7. Do not include irrelevant information such as age, sex or race.
8. Keep in mind that you should have at least 4-5 extra copies of your resume on hand for later use.

How to write a Personal Assistant Resume with No experience:

1. Evaluate your opportunities and look for jobs online that pay a living wage, or schedule an initial consultation with a local professional agency, which can provide you with practical advice in the form of career counseling.
2. Maybe consider applying to a temp agency where you can work directly for the company but still receive health benefits and support in finding your first full-time position.
3. Upload your resume to Monster.com, CareerBuilder.com, a local company’s career site, or other job-hunt websites like Indeed.com to get a broader pool of potential employers.
4. Network with friends and relatives to see who might know of companies that could be open to re-stocking their teams or hiring the position you are searching for.
5. Send emails to companies you think you can get an interview for, and also upload your resume to the company’s website.
6. Research local organizations and businesses that may hire your skills in their field.
7. Search Craigslist or other free job-searching websites for positions that match your experience or industry/specialty.

How to write a Personal Assistant Cover Letter:

1. Personalize the letter. Do not simply copy a sample and send it in. It is better to start from scratch.
2. Make sure you include all relevant information and experiences that are related to the position. Also, remember that cover letters should be limited to one-page only.
3. If need be, call and ask for advice from someone who has experience writing cover letters.
4. Here is a sample Personal Assistant cover letter that you can use as an example to make sure your letter does not exceed one page and to guide you in writing a customized, personalized cover letter.
5. You can customize the title, but keep it short and simple so that your cover letter gets to the point easily.
6. Call your references and ask them to include their contact details in their signatures for easier follow-up.
7. Review the final draft! You will not have enough time to read through all your cover letters!
8. When you receive your new job and notice that there is an emphasis on experience, make sure to add it as a bullet. The fact that you have been working for a company for five years does not necessarily mean that you are experienced. It means that you can do the job well, but your experience is mainly in the field of administration or sales.
9. Include an additional page about your skills in organization, time management and budgeting. You can also use this page to describe how you would deal with deadlines, how you prioritise tasks and manage their completion, etc.
10. If the company requires a contract or work permit in your country, make sure that it is clearly mentioned there!
11. Personalize the advertisement itself. This means that you should ensure it is sent to people who are most likely to fill the vacancy with your resume.

Key Takeaways:

1. Be specific and target the hiring manager’s interests.
2. Demonstrate your experience by using summary statements and acronyms.
3. Build your resume around what you do well; don’t include unrelated duties, duties not relevant to your target job, or areas of knowledge that you are not very good at.
4. Don’t use length as an excuse to include less relevant information; instead, organize your resume by skill.
5. Anticipate objections and address them.
6. Emphasize keywords that will trigger interest in a job post or article search if you do not have 10+ years of experience for the position you want.
7. Write your introduction with keywords from the job ad (if possible).