Purchasing Staff CV Example

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Eric Frank

Purchasing Staff


A diligent staff and logical thinker with purchasing and sourcing experiences in chemical and furniture field, seeks a position as purchasing staff or team leader to expand career growth. Always energetic and eager to learn new things. Would like to work in speaking English environment with certain advancement opportunities and accumulate more experiences.


  • Teamwork
  • Adaptability
  • Fast learner
  • Articulate
  • Problem solving
  • Planning
  • Negotiation
  • Have experience and knowledge of an Import Export process and International Business

Work Experience

Purchasing staff

ARTBOX Corporation

Apr 2020

  • Minimise purchasing cost to meet with superior’s approval.
  • Liaise with overseas suppliers of projects to get quotes and persuade to get samples with lowest cost and meet deadline.
  • Find new potential overseas suppliers to  choose the best one and develop category of supplier. 
  • Build and remain good relationship with suppliers.
  • Make PO, follow up to make sure goods delivered on time includes working with forwarder and checking their documents.
  • Resolve any issues that arises after buying the goods.
  • Join overseas suppliers in meetings, presentations with partners on their business trips.
  • Negotiate and buy goods from local suppliers.
  • Follow up the invoice due date to schedule payments accordingly.

Assistant – Purchasing staff

Tan An Co., Ltd

Jun 2018

  • Follow up state of performing sales contracts, track inventory, update the needs of customers so as to report to superior.
  • Find and liaise with overseas suppliers and local suppliers for price updates and finding suitable sources of products.
  • Negotiate price and contract under the direction of superior.
  • Examine samples and goods when suppliers deliver.
  • Handle customer’s complaints related to products and delivery.
  • Handle the shipments, liaise with logistics service supplier, transport service suppliers, follow up the shipments until the commodity was stored.
  • Monitor the progress of the purchase contracts, collect input invoices, documents, schedule payment.
  • Make quotations and contracts.
  • Track liabilities, collate data every quarter.
  • Do other tasks directed by superior.


International Business Administration

San Jose State University

Jun 2015

Degree classification: Very Good


Sourcing and Purchasing

Apr 2020

  • Ha Noi Opera House
  • Melia Cam Ranh Hotel
  • Mia Mui Ne Resort
  • Marriott Cam Ranh Resort and Spa
  • Movenpick Cam Ranh Resort


  • English
  • French
  • Arabic
  • German

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What is the Role of a Purchasing Staff?

In the dynamic landscape of business operations, the role of a Purchasing Staff member holds significant importance in ensuring the smooth functioning of procurement processes. A Purchasing Staff member plays a crucial role in managing the acquisition of goods and services necessary for a company’s operations. Let’s explore the multifaceted responsibilities that define the role of a Purchasing Staff member, contributing to the efficient functioning of the organization’s supply chain.

What are the Job Requirements for a Purchasing Staff Member?

Embarking on the journey of a Purchasing Staff member requires a specific set of skills and knowledge to effectively manage the procurement process. Here are some key requirements that one needs to fulfill to excel in the role of a Purchasing Staff member:

  • A Bachelor’s degree in Business Administration, Supply Chain Management, or a related field, demonstrating a foundational understanding of business operations and procurement processes.
  • Knowledge of sourcing and vendor management, including the ability to identify and engage with reliable suppliers to ensure the timely procurement of quality products and services.
  • Experience in inventory management and control, showcasing an ability to maintain optimal stock levels while minimizing costs and ensuring timely availability of goods.
  • Strong analytical and negotiation skills, enabling effective evaluation of pricing and terms to secure favorable contracts with suppliers.
  • Proficiency in using procurement software and tools, facilitating streamlined and efficient procurement operations.
  • Attention to detail and organizational skills, essential for maintaining accurate records and ensuring compliance with procurement regulations and company policies.

Continuous learning and staying updated with industry trends can significantly enhance your effectiveness as a Purchasing Staff member.

What are the Responsibilities of a Purchasing Staff Member?

The responsibilities of a Purchasing Staff member revolve around managing the procurement process and ensuring the timely acquisition of goods and services. Let’s delve into the key responsibilities that define the role:

  • Conducting market research to identify potential suppliers and evaluate their products and services to ensure they meet the organization’s standards and requirements.
  • Negotiating with suppliers to obtain the best possible pricing and terms, ensuring cost-effectiveness and maintaining high-quality standards.
  • Creating and managing purchase orders, ensuring accuracy and timely processing to avoid any disruptions in the supply chain.
  • Collaborating with various departments to understand their procurement needs and requirements, ensuring the timely provision of necessary resources.
  • Monitoring and managing inventory levels, minimizing excess stock and preventing shortages to maintain an efficient supply chain.
  • Ensuring compliance with procurement regulations and company policies, maintaining transparency and integrity in all procurement activities.
  • Managing relationships with vendors and suppliers, fostering strong partnerships for long-term mutually beneficial collaborations.

Each responsibility requires attention to detail and effective communication to ensure a seamless procurement process.

Purchasing Staff CV Writing Tips

When crafting a Purchasing Staff member’s CV, it is crucial to highlight your skills and experiences effectively to showcase your suitability for the role. Here are some tips to create a compelling resume:

  • Highlight your negotiation skills, showcasing instances where you have secured favorable terms with suppliers.
  • Showcase your cost-saving initiatives, outlining how you have effectively managed inventory to minimize costs.
  • Include specific achievements, quantifying the impact of your procurement decisions on the company’s bottom line.
  • Personalize your resume for the specific job, aligning your experiences and skills with the requirements mentioned in the job description.

Each tip is a step toward crafting a CV that effectively highlights your expertise and suitability for the role of a Purchasing Staff member.

Purchasing Staff CV Summary Examples

Your resume summary is a crucial section that summarizes your key skills and experiences, showcasing your value as a Purchasing Staff member. Here are some examples to inspire you:

  • “Diligent Purchasing Staff member with a proven track record in negotiating cost-effective contracts and maintaining optimal inventory levels, ensuring smooth procurement operations.”
  • “Experienced Purchasing Staff member adept at fostering strong relationships with vendors, ensuring timely and reliable procurement of high-quality products and services.”
  • “Results-driven Purchasing Staff member with expertise in streamlining procurement processes and reducing costs, contributing to the overall efficiency of the supply chain.”

Each summary serves as a glimpse into your expertise and contributions as a Purchasing Staff member.

Create a Strong Experience Section for Your Purchasing Staff CV

Your experience section is an opportunity to showcase your achievements and contributions in previous roles. Here are some examples to guide you:

  • “Negotiated a long-term contract with a key supplier, resulting in a 15% cost reduction and improved supply chain reliability.”
  • “Implemented an inventory management system that reduced excess stock by 25%, leading to significant cost savings and improved efficiency in the procurement process.”
  • “Collaborated with cross-functional teams to understand departmental needs, ensuring timely procurement and seamless supply chain operations.”

Each experience narrates your contribution and impact as a Purchasing Staff member, highlighting your valuable contributions to the organization.

Education Section for Your Purchasing Staff CV

Your educational background is a testament to your knowledge and expertise in the field of procurement. Here’s how you can showcase your educational qualifications:

  • Bachelor of Business Administration in Supply Chain Management, XYZ University, 2017.
  • Associate Degree in Business Management, ABC Community College, 2013.
  • Procurement Certification, Institute of Supply Management (ISM), 2018.

Each educational milestone represents your commitment to continuous learning and professional development in the field of procurement.

Purchasing Staff Skills for Your CV

Your skill set is a valuable asset that sets you apart as a skilled Purchasing Staff member. Here are the key skills you should include in your CV:

Soft Skills:

  1. Negotiation and communication skills, essential for effective communication with suppliers and stakeholders.
  2. Attention to detail, critical for maintaining accurate records and ensuring compliance with procurement regulations.
  3. Problem-solving abilities, crucial for navigating challenges and finding effective solutions in the procurement process.
  4. Time management and organizational skills, essential for managing multiple tasks and ensuring timely procurement operations.
  5. Adaptability, the ability to adjust to changing market conditions and dynamic business environments.

Hard Skills:

  1. Proficiency in procurement software and tools, enabling streamlined and efficient procurement operations.
  2. Knowledge of sourcing and vendor management techniques, crucial for identifying reliable suppliers and maintaining strong vendor relationships.
  3. Understanding of inventory management principles, necessary for maintaining optimal stock levels and preventing supply chain disruptions.
  4. Analytical skills, essential for evaluating pricing and terms to secure favorable contracts with suppliers.
  5. Compliance knowledge, critical for ensuring adherence to procurement regulations and company policies.

Each skill contributes to your effectiveness as a Purchasing Staff member, enabling you to contribute to the organization’s procurement success.

Common Mistakes to Avoid When Writing a Purchasing Staff CV

Avoiding common resume pitfalls is essential to ensure your application stands out. Here are some mistakes to avoid when crafting your Purchasing Staff CV:

  • Avoid using generic terms and phrases that fail to highlight your specific contributions and achievements in procurement roles.
  • Avoid neglecting to tailor your resume to the specific job requirements, missing the opportunity to showcase your relevance to the position.
  • Do not overlook the importance of proofreading your CV, ensuring it is free of grammatical errors and typos that can detract from your professional image.
  • Avoid exaggerating your skills or experiences, as this can lead to misrepresentations and undermine your credibility during the hiring process.
  • Do not forget to include relevant keywords and phrases from the job description to enhance the visibility of your CV in applicant tracking systems.

Avoiding these mistakes can significantly enhance the effectiveness of your CV and increase your chances of securing the desired Purchasing Staff role.

Key Takeaways for Your Purchasing Staff CV

As you wrap up the process of crafting your Purchasing Staff CV, remember these key points to ensure a compelling and effective application:

  • Emphasize your negotiation and communication skills, showcasing your ability to manage supplier relationships effectively.
  • Highlight your expertise in procurement software and tools, demonstrating your proficiency in streamlining procurement operations.
  • Showcase your success in implementing cost-saving initiatives, outlining the measurable impact on the organization’s bottom line.
  • Include a section on professional development, highlighting any relevant certifications or training programs you have completed to enhance your procurement expertise.

Finally, feel free to utilize resources like AI CV Builder, CV Design, CV Samples, CV Examples, CV Skills, CV Help, CV Synonyms, and Job Responsibilities to create an outstanding application and prepare for the Purchasing Staff job interview.