Job descriptions can save organizations a lot of money and time in the resolution of job-related conflicts with their employees. These are just a document stating all the important information about a job position. Most companies only list descriptions on job vacancy announcements, but most do not have a written document at the workplace. It must be simple and easy to understand by all persons who read it.
A good job description will contain information on the following:
Education and skills requirements
To help you understand the layout of a job description, I recommend you try our job description samples
This should contain an introduction about the position and should contain information on
1. Job title: This is the name of the position, for example, administrative assistant and support technician among other things.
2. Company Profile: This should have brief information about the company offering the job. It must include the company name, mission statement, and any other information. With regards to vacancy announcements, most companies may not want to disclose their identity and so may say something like “a renowned insurance company” or “a reputable bank”.
3. Remuneration: salaries, allowances, and other benefits should be stated.
4. Job location: it is important to state where the job is located. This is especially crucial for vacancy announcements as it tells prospective candidates how far they would have to travel to work.
A good job description should have a statement of the duties expected of the position. Candidates are guided as to what is expected of them and so will only apply to the job if they can perform all that. Moreover, those already on the job also get to know what is expected of them, daily or monthly.
Corporate objectives: these are the objectives of the company which the candidate is expected to help accomplish.
Personal Objectives: individual objectives are also important for a job. These must be in line with the company’s objectives.
Supervision levels: this briefly describes how much the person in the position is supervised by superiors.
Management requirements: state and explain if the position requires any management functions.
Targets: it is also ok to state a production target requirement of the job. This serves as a guide to employees as to how hard they would have to work
State what management requirements are expected of the employee
State any targets that are expected to be met by the employee.
Working conditions: State the number of hours expected on the job and specify if the candidate will be expected to do overtime sometimes.
Every job has a minimum level of educational requirement
The minimum level of formal education
professional qualifications required
Other training requirements
Skills, knowledge, and experience
A job description must also include any special skills required for the job. It must also contain a specification of the experience required.
Years and area of experience
Stress coping ability
Any other requirement for the job may be stated. It may include height, age and weight requirements.
Every company must have a job description for all job positions. It will guide management as to what to expect from employees and as such can monitor their performance. They can also use it to resolve any conflicts that may involve duties assigned to employees as well as conditions of service. Employees also need this document to guide them in the performance of their duties and what they can demand from management. This makes the company more productive. It is therefore important for management to make available a job description to every employee.
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