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Job descriptions can save organizations a lot of money and time in the resolution of job-related conflicts with their employees. These are just a document stating all the important information about a job position. Most companies only list descriptions on job vacancy announcements, but most do not have a written document at the workplace. It must be simple and easy to understand by all persons who read it.
A good job description will contain information on the following:
To help you understand the layout of a job description, I recommend you try our job description samples
This should contain an introduction about the position and should contain information on
1. Job title: This is the name of the position, for example, administrative assistant and support technician among other things.
2. Company Profile: This should have brief information about the company offering the job. It must include the company name, mission statement, and any other information. With regards to vacancy announcements, most companies may not want to disclose their identity and so may say something like “a renowned insurance company” or “a reputable bank”.
3. Remuneration: salaries, allowances, and other benefits should be stated.
4. Job location: it is important to state where the job is located. This is especially crucial for vacancy announcements as it tells prospective candidates how far they would have to travel to work.
A good job description should have a statement of the duties expected of the position. Candidates are guided as to what is expected of them and so will only apply to the job if they can perform all that. Moreover, those already on the job also get to know what is expected of them, daily or monthly.
Every job has a minimum level of educational requirement
A job description must also include any special skills required for the job. It must also contain a specification of the experience required.
Any other requirement for the job may be stated. It may include height, age and weight requirements.
Every company must have a job description for all job positions. It will guide management as to what to expect from employees and as such can monitor their performance. They can also use it to resolve any conflicts that may involve duties assigned to employees as well as conditions of service. Employees also need this document to guide them in the performance of their duties and what they can demand from management. This makes the company more productive. It is therefore important for management to make available a job description to every employee.